School Management System
School Management System built for Indian schools
A school management system should be the operating manual of your campus—not a stack of disconnected tools. Sometimes labeled as school ERP software, but SquareCampus is a School OS built for India—defining, running, and auditing daily operations in one place: admissions, attendance, fees, exams, communication, transport, and compliance stay connected so nothing slips.
Unified operations. Compliance built in. Enterprise-grade security and audit trails help reduce risk for principals, CIOs, and procurement teams.
Admins, teachers, and finance teams share the same source of truth. No swivel chairing, no manual reconciliations, no “who updated this?” mysteries.
Time to launch
Guided rollout
Modules included
Unified platform
Support
Human + product
What is a School Management System?
It is the operating core that coordinates academics, finance, and communication. In India, you might also hear it called school ERP software or school management software. A true school management system connects attendance with fees, ties assessments to promotion decisions, and keeps parents and staff aligned without duplicate data entry. SquareCampus treats this definition as engineering spec, not marketing copy.
Operating loop
Step 1: Admissions initiate fee plans and onboarding.
Step 2: Attendance powers compliance and billing.
Step 3: Assessments connect to promotion decisions.
Step 4: Communication follows every workflow step.
Why Schools Need a Unified School Management System
Fragmented tools create data drift, parent confusion, and audit risk. A unified OS keeps every update consistent, triggers the right follow-up, and makes compliance a side-effect of normal work-not an afterthought.
Attendance flows directly into fee rules and reports.
Communication is tied to context-class, term, fee status, or incident.
Exams, grading, and promotions stay in sync with academic calendars.
Transport, hostels, and inventory stay reconciled without extra spreadsheets.
Every action is logged for admins, auditors, and compliance reviewers.
Parents see one story: attendance, dues, announcements, and results.
Staff permissions are scoped by role, location, and workflow step.
Leadership tracks trends in collections, learning, and risk in one place.
Support teams get context-rich timelines instead of tickets without history.
Each module improves the others because they share one data model.
Modules Inside SquareCampus (Explained as Workflows)
Workflow
Admissions to Enrolment
Inquiry → application → document verification → fee collection → section allocation. Parents see status live; admins get SLA alerts.
Workflow
Attendance to Fees
Daily attendance updates fee rules, transport billing, and alerts to guardians. Exceptions are logged with reasons and approvers.
Workflow
Exams to Promotions
Schedule exams, capture marks, publish results, and roll promotions with auditability. Grade templates match CBSE/ICSE norms.
Workflow
Approvals to Audit Trails
Leave, concessions, refunds, procurements, and gate passes run through RBAC-backed workflows with time-stamped approvals.
Workflow
Communication to Resolution
Role-aware messaging to parents, staff, and students with templates, delivery status, and escalation paths.
Workflow
Transport to Compliance
Vehicle, route, and driver management with attendance sync, GPS hooks, and safety checks documented for audits.
Built for Indian Schools (Fees, Compliance, Multi-Campus)
- Handles complex fee plans, concessions, transport slabs, and arrears.
- GST-ready invoicing, receipts, and exports to accounting tools.
- Region-aware attendance rules and academic calendars.
- Data residency and audit logs that match Indian compliance expectations.
- Multi-branch hierarchies with shared services and campus-level autonomy.
Security, RBAC & Audit Trails
- Role-based access with fine-grained scopes by campus, department, and module.
- Encryption in transit and at rest; backups with tested restores.
- Activity timelines on every record: who changed what, when, and from where.
- SSO-ready and export controls to prevent data leakage.
Data Governance & Access Controls
Built for Indian schools. Audited workflows. Traceable outcomes that align with compliance expectations.
- Role-based access with fine-grained scopes across campuses, departments, and modules.
- TLS 1.3 in transit and AES-256 at rest for sensitive records.
- SSO and identity federation readiness with scoped permission exports.
- Immutable change logs tied to user identity and timestamps.
- Admin review dashboards to track access and change trends.
Device & Endpoint Assurance
Managed device posture helps ensure only compliant, up-to-date devices connect to school systems.
- Remote wipe and lockout controls on corporate devices.
- Browser and session controls to reduce unsafe access.
- Device health checks help enforce secure access standards.
Implementation Timeline
- Day 0: Scope confirmation, data templates shared, owners assigned.
- Day 3: Data import dry run, key workflows configured, access provisioned.
- Day 7: Parallel run with real data, teacher and admin training.
- Day 10: Go-live with rollback plan, success metrics, and support chat.
- Day 14: Post-launch audit, optimize fee rules, automate recurring tasks.
Pricing Philosophy
- One platform, one predictable price-no per-module surprises.
- Mobile apps included; no hidden “parent app” fees.
- Based on student + staff headcount, not usage penalties.
- Implementation and training included, not a separate line item.
- Transparent renewals with clear storage and integration tiers.
Operational Compliance Support
Support complex fee plans, CBSE/ICSE norms, and multi-branch autonomy with audit-ready workflows and data governance that match Indian compliance expectations.
- Alignment with DPDPA and local education data guidelines.
- Audit-ready logs with traceable approvals and exports.
- Regular internal reviews and penetration testing to maintain risk posture.
- Data flow diagrams, subprocessors list, and incident response plan summary available on request.
- Vendor security questionnaire support for procurement teams.
- Clear data residency posture for Indian institutions.
SquareCampus vs Legacy School ERPs
Choose architecture, not nostalgia. This is the difference between one OS and stitched-together software.
Architecture
SquareCampus: Single database, shared workflows, consistent UX.
Legacy ERPs: Multiple products bolted together with custom scripts.
Implementation
SquareCampus: Guided rollout with parallel run and live training.
Legacy ERPs: Months of customization tickets and delays.
Pricing
SquareCampus: All modules included; mobile apps included; transparent renewals.
Legacy ERPs: Per-module upsells, per-user fees, hidden mobile costs.
Support
SquareCampus: Human-first, context-aware support with product and ops in the same room.
Legacy ERPs: Ticket queues with generic replies and slow escalations.
What is a school management system?
A school management system is a unified platform that runs daily operations like admissions, attendance, fees, exams, communication, and compliance. SquareCampus is a school management system designed specifically for Indian schools so every stakeholder works from one source of truth.
How is SquareCampus different from legacy school ERPs?
Legacy ERPs bolt modules together and feel like separate products. SquareCampus is architected as one operating system: shared database, consistent workflows, and human support included.
Does SquareCampus handle Indian fee structures and compliance?
Yes. We support complex fee terms, concessions, transport, late fees, GST, audit exports, and compliance-friendly audit trails. Multi-campus structures are built-in, not custom scripts.
How fast can we go live?
Most schools launch in days, not months. We import historical data, run a parallel dry run, train admins and teachers, and then go live with a rollback plan ready.
Is there a mobile experience for parents and staff?
Yes. Parents get attendance, fees, transport, messages, and results in one app. Staff handle attendance, approvals, communication, and tasks without desktop friction.
How is data secured inside the school management system?
Role-based access, scoped permissions, SSO readiness, encryption in transit and at rest, activity logs, and export controls keep data safe. Every action is traceable.
How is school data protected and accessed securely?
Access is role-based and scoped by campus, department, and workflow. Encryption in transit and at rest protects data, and immutable audit trails show every change with user and timestamp.
Can we see documentation for your security posture?
Yes. We can share a security and compliance pack with data flow summaries, subprocessors, and incident response overview upon request.
Do you support secure SSO integrations with our identity provider?
We are SSO-ready and can align with your identity provider for scoped, role-based access and streamlined onboarding.
What does pricing look like?
Transparent pricing based on students and staff. No per-module surprises, no hidden mobile fees, and implementation plus training are included.
Can SquareCampus integrate with our existing tools?
Yes. We support SIS/finance exports, webhooks, and targeted integrations. If a critical integration is missing, we scope and ship it with clear timelines.
Will teachers and admins need heavy training?
No. Interfaces follow existing workflows, not abstract menus. We deliver role-based onboarding, videos, and live sessions until adoption is steady.
School management system
Ready to run every campus day from one operating system?
Book a call, see your workflows mapped, and launch with a timeline that respects the academic calendar.